Flexible operational work item management across teams and departments
Governance Statements is a dedicated ZedX application designed to help organisations produce clear, structured governance statements supported by evidence and assurance.
It provides a consistent way to define governance themes, capture formal statements, link them to supporting evidence, and record actions where further work or improvement is required.
By bringing structure, traceability, and discipline to governance statements, the application supports transparency, accountability, and confidence at senior management and board level.
Define governance themes and statement structures
Draft and manage formal governance statements
Link statements to supporting evidence
Record actions against statements where assurance gaps are identified
Track review, approval, and publication status
Ensure actions are completed before statements are published
Monitor completeness and coverage across governance themes
Export statements for formal reporting
Control access using role-based permissions
Governance Statements allows organisations to define governance themes such as financial control, risk management, data protection, or compliance.
Within each theme, formal governance statements can be drafted, reviewed, and refined in a structured and consistent format.
This ensures governance is articulated clearly and consistently rather than relying on fragmented narrative or informal summaries.
Each governance statement can be supported by evidence, references, and explanatory commentary to demonstrate how assurance is achieved.
Where gaps, weaknesses, or improvement areas are identified, actions can be recorded directly against the statement. These actions represent work required to support the statement and strengthen assurance.
Actions remain linked to the statement, providing clear visibility of what is being done to improve governance over time.
Dashboards provide visibility of governance statement coverage, completeness, and approval status across themes.
This helps organisations identify gaps, incomplete areas, or statements requiring attention ahead of board or regulatory reporting.
Governance statements can be exported for inclusion in formal reports and submissions.
Where governance statements relate to risk management, links can be made to Risk Registers to demonstrate how risks, issues, and incidents are identified and managed in practice.
Where audit activity informs governance assurance, Audit Actions can be referenced to demonstrate that audit recommendations are tracked and completed.
Where governance statements relate to delivery or transformation activity, Project Portfolios can be referenced to show how oversight and reporting are maintained.
What is ZedX Apps Governance Statements, and who is it designed for?
Governance Statements is an application designed to help organisations prepare, review, approve and publish formal governance statements supported by evidence and assurance. It is particularly useful for governance professionals, compliance teams, senior managers and organisations required to demonstrate effective governance arrangements to boards, regulators or other stakeholders.
Can Governance Statements replace Word documents and Excel spreadsheets used for governance reporting?
Yes. Governance Statements provides a structured environment for managing governance themes, drafting statements, linking evidence and monitoring review and approval status. This reduces reliance on disconnected documents, spreadsheets and email correspondence while improving consistency, accountability and traceability.
What are governance themes, and how are statements organised?
Governance themes represent important areas of organisational responsibility, such as financial management, risk management, data protection, compliance and internal controls. Organisations can define their own themes and create formal statements within each one, establishing a consistent structure for governance reporting and assurance.
How does Governance Statements help organisations prepare formal governance reports?
The application provides a structured process for drafting, reviewing and refining individual governance statements. Statements can be organised under defined themes, supported by evidence and monitored through approval stages. Once completed, they can be exported for inclusion in formal governance reports and submissions.
Can supporting evidence be linked directly to governance statements?
Yes. Each governance statement can be supported by relevant documents, references and explanatory information demonstrating how the organisation achieves assurance. Keeping evidence linked to individual statements makes it easier for reviewers and management to understand the basis of each assertion.
What happens when a governance statement identifies a weakness or assurance gap?
Where a statement identifies an area requiring improvement, actions can be recorded directly against that statement. These actions provide visibility of the work required to address weaknesses or strengthen assurance, ensuring that identified gaps are not simply acknowledged and forgotten.
Can Governance Statements prevent publication before required actions are completed?
Yes. Governance Statements supports the tracking of actions required to substantiate individual statements and helps ensure those actions are completed before publication. This provides additional confidence that formal governance reporting is supported by appropriate evidence and completed improvement activities.
How does Governance Statements support management and board oversight?
Dashboards provide visibility of governance statement coverage, completeness, review progress and approval status across organisational themes. Managers can identify incomplete statements, outstanding actions and areas requiring attention before formal reporting deadlines. This supports greater transparency and more informed governance discussions.
Can Governance Statements work alongside Risk Registers, Audit Actions and Management Controls?
Yes. Governance Statements operates on the integrated ZedX Apps platform and can complement other applications. Risk Registers provides information about organisational risks, issues and incidents, while Audit Actions supports evidence of completed audit recommendations. Management Controls can provide additional assurance through structured management self-assessments, helping organisations substantiate their governance statements.
Does Governance Statements include artificial intelligence?
Yes. Governance Statements benefits from Cloe AI, the assistant integrated into the ZedX Apps platform. Users can obtain guidance, explore governance concepts and receive assistance with drafting and summarising information. AI supports the preparation of governance material, while responsibility for accuracy, evidence, review and formal approval remains with the organisation.